Not required, but I'd recommend making it so that either runs competing for a top position (lets say top 5 for example) or under a certain time (like under 9 hours) require video proof. This is good for a.) Making cheating/lying harder b.) Makes a really good resource to learn strategies/routes from top runs.
The 3 week timeframe is for inactive mods. Even if you take 2 years to verify something, if you're very clearly active on the site (to my knowledge) support will not punish you. It is stated in the rules so that runner don't just spam people impatiently nonstop as it's important to recognize that game mods are unpaid humans who do this for fun as well.
you can always just use like tinyurl to share it. so like https://tinyurl.com/srcfaq has the same effect as migrating to a google doc.
all you need is something to record the footage, there's nothing special needed.
If your laptop camera can record the footage it's good enough.
Many people just use their phone camera, but you can grab a capture card if you really want one.
https://www.speedrun.com/streaming_recording_equipment/thread/1mkl1
this discovery is extremely unfortunate lol, I genuinely don't know what the course of action should be and the mods generally only talk on discord, would be nice to get some insight.
I mean you aren't on the victory/result/overworld screens that long so it's not as much of an issue, but it is really concerning how much time music off saves. I'm not an authority figure for this game, nor have I even spedrun it (I just like the base game a lot), so I don't really have any input other than I agree with you that a decision regarding this option should be reached.
This is a very unfortunate discovery that will definitely need further discussion/decision making, but I personally think it will be allowed as it is just personal preference and it'd be weird to force people to play with music on that prefer to listen to their own music and have in game music off. However, even though this would save considerable time, considering the currently limited amount of competition, the time save will likely not have a major effect on the boards. I think most people will just keep it on by default and further discussion needs to happen regarding the rules here.
That sounds pretty cool tbh, the only issue maybe being that depending on luck, it could take TOO long. If you're able to complete a full run of it (and showcase all the items collected), I'm more than down to add the board though.