Kronoberg, SwedenWe will evaluate the feedback after this event.
It's not unlikely that alternative pictures will be an option in the future. We simply don't have the capacity to add further options to the lanyards/badges for this event. In the end, we need to have a chain of production that's working before we can tweak it with multiple options.
lurk: There are many aspects. To name a few which will receive increased attention. Through having more resources available we will be able to better promote donation incentives / bid wars on social media, reduce setup times to allow hosts to read more donations and increase their interaction with the viewers and so on. Building the host experience from 2015.
These are all things we've wanted to do before, but have been unable due to split focus.
I believe what you're really asking is: Will it have any impact on the rules or enforce a stricter code of conduct for the runners being on stream. And the answer is no, the rules will be the same. You are still allowed to swear and be yourself.
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ESA 2016 will be open from Saturday the 23rd of July at 8am until Monday the 1st of August at noon. Click here to visit the master thread!
The result of this week’s discussion is that we have chosen to confirm that there will not be a second stream this year. This decision is final, from here on out we will all focus on making the main as good as it possibly can be. This will mean four player races are back, hosting is going to be focused as one team on one stream and tech can learn the setup to a good standard. In directing all of our efforts to one place, we also are going to be able bring our charity engagement to a new level.
Of course many of you will have questions, please use this thread and we will endeavor to answer as many as possible over the coming days.
Updated the main post with specifics on the lanyard. Please take your time to read it.
Photo requirement would still stand.
I would like to explain the reasoning behind the requirements for the lanyard.
~~Reason for lanyard / badge: It's been requested by a majority to bring them back. It's perhaps the one most important and lasting memorabilia an attendee have from the event. We're using cloth wristbands like the previous year to allow attendees entry to the venue. A lanyard can be taken off or shared and is thus not secure enough to be the only item used for access.
We've heard horror stories from last GDQ where people got harassed by security. That would never happen with a cloth wristband as a proof that you're an attendee. But could with a lanyard / badge.
Using a real photo / name: We expect the amount attendees coming to ESA2016 to exceed that of last year. It's impossible for the staff to be able to recognize every individual attendee. In the case we'd have to look for a missing runner and find someone in particular any additional means of identifying this person helps. Bottom line, the photo is not a requirement so that runners can identify each other, it's there to help the staff identify you!
Confidentiality: Your real name and photo will not be shared with anyone outside of the staff.
Optional: We understand that some of you are not comfortable with uploading a photo. And that's why the lanyard / badge is optional. It's your reward for making our job easier. ~~
If there turns out to be a lack of interest, we will reassess the personalised lanyard.
We'd be happy to answer further questions and discuss the lanyards further!
JangBang: We're looking into it. But you should PayPal / your card supplier as well!
Ghoty: Sorry, that's a restriction we're set on keeping. Allowing alternate pictures would defeat the purpose of the lanyard.
About nicknames on T-shirts. It's nothing we've got planned. Individual print would be very expensive.
However, we will look into the possibility add nicknames as an add-on. It's not impossible to add transfer-print to an existing shirt.
andypanther: PayPal and Visa/MasterCard are the only payment options for international attendees. A very limited number of people used that option last year. And a majority failed to pay the correct amount. So we choose to exclude that option this year.
kitty: We will give you an update about shirt sizes in the future. And let everyone confirm their choice prior to the event.
No new photos of the venue at this time.
Cereth: It's something new we want to do this year. It's been announced before on Discord and during Pre-ESA. But perhaps not on the forums.
xxMergyxx: The reason attendance fee has increase is because last years event made a major loss.
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The registration for ESA 2016 can be found in the sidebar to the left or by following link by visiting this link.
[big]Important dates[/big] Deadline for discounted attendance fee: 23rd of June Deadline for discounted mass housing fee: 23rd of June
Fees ~~Discounted mass housing fee: 400 SEK ~~ ~~Discounted mass housing fee (including air mattress): 550 SEK ~~ Late / On-site event registration: 750 SEK Late / On-site mass housing registration: 600 SEK
Perks By completing your registration and payment before the discounted deadline you will receive an ESA T-shirt and a personalised lanyard. Once you've registered, you will receive a second email with a link to submit a picture - if you don't complete this step we can't make your lanyard!
[big]FAQ[/big]
Is my ticket refundable? Tickets are fully refundable in cases of new medical conditions, illness in the family or under special circumstances like flights being canceled due to the airliner declaring bankruptcy. If you have such a problem, please contact us personally. Otherwise, no.
Can I still get mass housing if I've already purchased a ticket? Yes. But we'll need to make all of those arrangements outside of Biljettkiosken. Transfer the payment to paypal AT europeanspeedsterassembly DOT com. Make sure to send the payment as gift, in SEK currency and include your nickname + booking ID you made the payment to Biljettkiosken.
To confirm that your payment has been received and processed you may view this spreadsheet: Manually processed payments
Can I get still a T-shirt if I miss the deadline? Unfortunately no. We are determining the amount of shirts to order based on the number of registrations.
How are the costs of the t-shirts factoring into our entry fee? Are we paying more because of them? No, it doesn't impact the attendance fee. We set aside a certain amount of the overall budget which is meant to increase the attendee experience, and that's partially how we're spending that portion this year.
What's on a personalised lanyard? The nickname you've submitted when purchasing the ticket and the photo you've submitted through the link in the confirmation email.
Photo requirements? Any photo that's not "NSFW". Avatars are accepted. If you do not submit a photo, you will get a an ESA-cube instead. (Or a picture of cat... Who knows?)
Can I get still a personalised lanyard if I miss the deadline? No. Our suppliers are unable to comply with the tight deadlines.
What is a personalised lanyard? It’s a plastic A5 format sleeve with custom made identification tag, including: your nickname and uploaded profile picture. Check out this example!
Can I still get an air mattress for mass housing if I miss the deadline? Unfortunately, no. We need at least one week to order all the air mattresses from our supplier. However, we can point you to a store within walking distance where you can purchase one if you miss the deadline.
Contact information:
If you have questions about the event, please contact any of us and make sure to follow ESA's twitter account!
Name: Edenal Best contact option: ESA discord server / Twitter (@edenalsda) / Email: edenal@europeanspeedsterassembly.com
Edit: 2016-03-30: Personalised lanyards are no longer available after the deadline. 2016-05-17: Added a section about alternative payment for Mass Housing 2016-05-22: Added a section about refunds 2016-05-29: Added a document for manually processed payments 2016-06-08: Updated lanyard requirements 2016-07-01: Changed the deadline for discounted mass housing.
Discounted tickets will be available until 1 month before the start of ESA16.
We'll add a larger T-shirt size to accommodate everyone. For now we will add XXL. (We might add XXXL and XS later on if there's a demand.)
If you've purchased your ticket, let me know and I'll adjust your T-shirt reservation!
Currently writing a FAQ and for the registration / payment. Stay tuned.
Update!
Signups / Registration / Payment will be delayed by at least another week, due to personal matters.
Apologies for the inconvenience! Hope you can survive the wait! :)
adde: You are correct!
I would strongly recommend that you exchange any old notes locally.
Unfortunately I cannot assist exchanging money. :(
Melis: You're right.
I wrote a letter of invitation to Smartkin last year and that worked out just fine!
However, ESA is being backed by the local government this time around which makes it more legitimate as a destination of travel.
If anyone needs a letter of invitation, feel free to contact me and we can work something out
S: Plan B / C are expansions of mass housing. Still in the same area/venue. Using these rooms for mass housing is something we want to avoid as long as possible since the rooms would be used for other purposes. And this is why we have a cap, at some point there the event space will be too small compared to the amount of attendees.
If you plan on attending, you should complete the registration as soon as possible.
We will make sure to continuously post updates here and on Twitter about the amount of signups for mass housing so you can make your final decision closer to the deadline.
They are invalid in stores after June 30th.
The national treasury will still exchange them for you, but for a fee.
No need for a parking disk. Just park and be happy :)
It's been brought to our attention by TheHarlequinDevil that the Swedish banknotes for 20 / 50 SEK are being replaced and will turn invalid by June 30th this year. This means that those of you that have any of these notes left, won't be able to redeem them in stores.
The national treasury will however exchange them for, but for a 100 SEK fee for each transaction. No matter if it's 20 SEK or 20 000 SEK.
Please take a moment and visit their website and read their information if you have any old banknotes! http://www.riksbank.se/en/Notes--coins/Banknotes/Schedule-new-banknotes-and-coins/
