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Forums  /  ESA Winter 2018  /  ESA Winter 2018 - Master Thread
  Super modPlanks
//i.imgur.com/NneENhL.png


ESA invites you to return to Vaxjo, Sweden for our first winter event! Taking place from 17 Feb to 25 Feb entirely within the Royal Corner, this will be a small event with a ‘second stream’ / old ESA feel.

Why?

For the past 3 years we’ve hosted a 2-3 day marathon at each Dreamhack and have realized that it’s just as much work as running an event ourselves. We feel Dreamhack just wasn’t long enough to present our best work and the loud halls of Dreamhack don’t provide a pleasant venue to practice, speedrun, or hang out.

After the success of “ESA Winter Highlights” at Dreamhack Winter 2016 we believe it’s time to run a fully independent winter event. We want the schedule at ESA Winter to be as diverse and varied as the ESA second stream this year, and to carry a similar positive vibe. If you’ve ever considered that you want to do a marathon run but have never attended a marathon before, we think this is going to be the ideal place.

When?

The marathon will run for 24 hours from Tuesday afternoon to Saturday evening and be streamed on http://twitch.tv/esamarathon. Given a suitable level of submissions, we would like to run a second “long RPG” stream with 2-3 runs a day, from lunch time to the end of the day.

Hotel check in will be available from 4pm Friday afternoon, and the event space will open on Saturday morning. Anyone who wants to help setup and tear down the practice rooms will need to arrive on Friday and in return we can offer a half price ticket. Hotel check out will be on Sunday at 10am and we hope to have completed teardown by Sunday night.

Submissions?

The game selection and schedule group will this year be lead by Fatzke in cooperation with eTholon and IrregularJinny. At first cuts approximately 50% of the final game selection will be confirmed, and the remaining 50% left to the schedule announcement date. This is so we can maintain the option of submitting unknown or unlearned games while giving other runners security that their spot is confirmed.

Full details will be announced a week before submissions opens in a separate thread on this forum.

Event registration will open after the first round of submissions and ticket priority will be given to confirmed runners who make the round 1 cut and previous or new volunteers for tech, hosting and venue setup.


Volunteers

Attendees who are selected to help on tech, hosting or setup, and who are willing to volunteer 16 hours to their task, will be offered a half price [400SEK] ticket. For tech/hosting this is 4x4h shifts, for setup this is making yourself throughout all of the Friday and Sunday setup/teardown times.

Accommodation

Accommodation is in the hotel itself, and you can book single, twin, triple and quad rooms. The price list is attached below. There will be no mass housing available at ESA Winter.

Solo rooms: 600SEK per person per night
Double rooms: 400SEK per person per night
Triple rooms: 333SEK per person per night
Quad rooms: 300SEK per person per night (limited number)

The exact process to book a ticket and hotel room will be confirmed at a later date, and before the first cuts - see the timeline at the bottom.

Charity

ESA Winter will be once again fundraising for Save the Children. Please consider in your submissions any incentives that you would find acceptable for your event!

Ticket Price

The normal price ticket for attendees will be 800SEK. This will be used to pay the conference space for the week, ongoing investment in practice equipment, and contributes to the cost of storing ESA equipment year round.

Volunteers will be offered a discount (see above).

Group Activities

On Monday we will be organising a group activity and evening meal for all attendees to take part in. This will be lead by KrazyRasmus. There will be a small additional charge for this event.

Arcades will be back, exact machines to be confirmed at a later date.

Timeline

Game Submissions and Volunteer Applications
Open October 2nd through October 15th

First Cuts and Volunteer List
November 1

Closed event registration and hotel booking - Available to those who make first round of cuts, and approved volunteers
November 1 onwards (target date)

Game Incentive Submissions
November 1 - November 15

Full game list and schedule
December 1

Open Registration
December 14 onwards, until attendee cap reached.

Off-site Volunteer Submissions
Open January 14 thru 28

ESA Winter 2018 Organisers
Edenal - Lead org - Finance / Tech - Discord Edenal#2460
Planks - Asst org - Finance / Tech - Discord Planks#3102
Fatzke - Asst org - Game Selection and Scheduling - Discord Fatzke#4192
KrazyRasmus - Asst org - On site activities - Discord KrazyRasmus#0431

Please in the first instance direct event questions to one of us on Discord, and commercial/sponsor opportunities to info@europeanspeedsterassembly.com

Flicky, Bangerra and Oasiz have decided to move on from organising ESA. We thank them for their help over the years and wish them well in future endeavours.
Trollbear666, Zachoholic, AdminPac, Paulister, Riekelt, Trigger, jelluh24, Joshimuz, Nim, LukeRF44, Drakodan, Sixty-nl, Zephyyrr, Enmet, Greenalink, thebpg13, ToadettePlayeuse, zoton2, Lordmau5, etholon, Aladarro, Kittymuz, FingersTehHand, Psarthex, s1a1n1d1i, Nagenowa, Tigame, Agarillobob, AdminLighnat0r, Nord, Menstilo and PLANET like this. 
  undi
Hype! Here's hoping for more gimmicky runs taking advantage of the marathon format, like the Mario 64 %70stars Relay
ModFatzke and Zephyyrr like this. 
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